Country: Iraq
Closing date: 09 Feb 2015
BACKGROUND
NRC Iraq works with Syrian Refugees and also IDPs living in informal settlements in Baghdad, and in camps and urban settings in Iraqi Kurdistan Region (KR-I).
Since 2010, NRC has worked in Baghdad to ensure that IDP communities living in informal settlements access basic services. In line with IDP Guiding Principles, NRC seeks to encourage and enable the Government of Iraq to take responsibility for meeting the needs of vulnerable displaced communities within its borders. NRC works with stakeholders at the local, district, and national level to better coordinate efforts to assist and protect IDPs. In specific areas where government service delivery is not available, NRC works directly on provision of shelter and WASH.
In 2012, NRC Iraq has started emergency relief programming in support of the Syrian refugees that have come to the Kurdish Region of Iraq.
Between August and September 2013 tens of 1,000’s refugees crossed over from Syria entering the Kurdistan region of Iraq. More recently 1,000’s of internally displaced from the current conflict have also required assistance. This has resulted in numerous transit sites and camps to be set up to accommodate the influxes, and many seeking accommodation in urban areas. NRC focuses on Wash, Shelter, Education activities in several camps and urban areas of Dohuk and Erbil Governorates, and the programmes are expanding at fast pace.
JOB PURPOSE
To coordinate the overall planning and organization of the functions of procurement, logistics and IT (ie transport, storage and control of equipment and materials, communication, in addition to the movement goods and of people) to ensure efficient and effective delivery of goods and services in support of program implementation in Dohuk office.
DESCRIPTION
OVERALL RESPONSIBILITIES:
IMPLEMENTATION OF NRC LOGISTICS POLICIES AND GUIDELINES:
- Contribute to review and design of logistics and procurement policies, processes, procedures and guidelines and tools.
- Ensuring that logistics and procurement operations are in line with the NRC Iraq Mission’s logistics and procurement policies and procedures and donor partner requirements
- Come up with SOPs for implementation of the existing policies
SUPERVISOIN AND TRAINING OF LOGISTICS STAFF AND FUNCTIONS:
- Supervision of the Senior Logistics officer, fleet in charge and IT assistant
- Overall supervision of all logistics functions in Dohuk area
- In coordination with the Logistics Manager, carry out on job training and seminars for logistics staff in procurement, warehousing, fleet management and any other training that is deemed important for proper functioning of Logistics department in Dohuk
COORDINATION AND MANAGEMENT OF PROCUREMENT FUNCTIONS:
- Ensuring prequalification of vendors and updating of vendors list is done in line with the NRC logistics guidelines
- Coordination of development of procurement plans with the project managers and the Logistics manager
- Ensuring that Invoices, Delivery Notes, etc match the Purchase Orders before submission for authorization of payment
COORDINATION AND MANAGEMENT OF WAREHOUSES:
- Ensure safe storage of the goods and equipment in transit to the camps as well as the Dohuk office
- Ensure that proper documentation (export documents, waybills, packing lists, etc) is completed and accompanies all consignments dispatched to field offices
COORDINATION AND MANAGEMENT OF THE ASSETS:
- Ensure all NRC assets are registered, tracked and maintained in line with NRC asset management guidelines.
- Ensure regular asset verification is conducted
COORDINATION AND MANAGEMENT OF THE TRANSPORT SYSTEM:
- Ensure proper vehicle utilization, maintenance, fuel consumption, monitoring and controls systems, and recommendation for timely disposal
- Enforcement of proper vehicle management systems so as to avoid misuse
SUPERVISION OF IT SERVICES:
- Supervise the functioning of IT system in all office locations and ensure IT infrastructure is in place and effectively supporting the programme activities.
- Coordinate IT management decisions with the respective offices
COORDINATION:
- Be the logistics focal point person between NRC Dohuk office and the Country office
- Coordinate the receipt of items for loading/dispatch of goods and equipment to field offices
- Work on issues or recommendations raised from field visits by Head office staff.
REPORTING:
- Ensure all reports for the department are timely prepared and submitted
We offer
- Commencement: April 1st, 2015.
- Contract period: 9 months.
- Salary/benefits: According to NRC’s general directions.
- Duty station: Dohuk, Iraq (Non Family Duty Station)
- Approved health certificate will be requested before contract start.
- Application procedures and CV registration: Please note that you are required to enter the GEOGRAPHICAL LOCATION for all your previous positions while registering your CV. There is no specific field for this information in our CV form, but you can use the "Company name" field for BOTH company and location.
How to apply:
