Country: Turkey
Closing date: 09 Feb 2015
Background
Diakonie Katastrophenhilfe (DKH) Regional Office West and Central Asia, located in Istanbul, Turkey, provides program support to DKH Project Offices and local partners in the region. The DKH RO operates through a strategic partnership with the Turkish aid agency Support to Life.
DKH’s approach is to implement Relief, Rehabilitation, Recovery and Disaster Risk Reduction projects mainly through local partner organisations. In this way, DKH aims to increase and further strengthen relations, build the capacities and provide technical backstopping to our local partners in focus countries. For this purpose, DKH RO recently launched a regional Capacity Building program targeting all strategic partners in the region.
Currently, disaster risk reduction projects (DRR) are implemented in Afghanistan, Palestine and Pakistan. In Afghanistan, DKH works in cooperation with 3 local partners mainly on Community Based Disaster Risk Management. In Palestine (Gaza), DKH works in cooperation with 1 partner, currently implementing a recovery project and a project on drought resilience. In terms of Pakistan, DKH RO provides guidance in the form of supervision/management to the DKH Pakistan Office and oversees the relationship with 4 strategic partners.
The Regional Office is also responsible for intervening in case of acute emergencies in South and Southeast Asia.
DKH is currently looking for an additional qualified DRR Program Officer for the Regional Office for West and Central Asia to strengthen the DRR country programs under the direct supervision of the Program Coordinator.
1. Job Description
Location: Istanbul, Turkey with frequent travels to focus countries in the region, mainly Palestine, Pakistan or Afghanistan
Projects: All projects within the Regional Office Operational Budget for 2015
Assignment Period:1 March – 31 December 2015 (with possible extension)
Reporting to: DKH Regional Office Program Coordinator
2. Tasks
Working under the supervision and in close collaboration with the DKH RO Program Coordinator and in close collaboration with the second DRR Program Officer, the DRR Program Officer is responsible to fulfil the following tasks**:**
A. Program Management Support
- Supporting project planning and monitor the implementation by local partners.
- Monitoring and evaluating through field visits and remote management.
- Preparing, reporting and following work plans of project activities implemented by local/strategic partners in the region.
- Following the administrative and other preparatory work for the planning and implementation of project components including procurement procedures, financial and work planning of partners.
- During monitoring visits to projects implemented by local partners, supporting the partner in managing records, files, folders, and other project documentation.
- Ensure timely submission of monthly and quarterly reports from partners. Also ensure timely submission of quarterly reports to DKH HQ, indicating project status and planned versus actual comparisons including target figures and documentation of project related photographs and success stories.
- Identifying gaps in the management of projects and supporting local partners in undertaking action for improvements.
- Assist local partners in developing project proposals to be submitted to DKH HQ and also third party donor agencies.
- Ensuring that narrative and financial reports of local partners are prepared in accordance with the requirements and regulations of third party donors, if any.
- Managing local Monitoring and Reporting staff in Afghanistan, Palestine or Pakistan.
B. Strategy Planning and Coordination
- Planning DRR strategies and annual action plans for DRR focus countries in either Pakistan/Afghanistan or Gaza and potentially other focus countries in the region of West and Central Asia.
- Ensuring the collaboration of all stakeholders of DKH in the field, from staff of DKH and local partners to target communities and other aid agencies and scientific institutions active in the same area of operation.
- Attending coordination meetings in sectors that are relevant to DKH sectors of operation.
- Establishing and maintaining good contact with the ACT Alliance Forum in each focus country, if available.
C. Capacity Building
- Identifying DRR capacity building and technical backstopping needs of local monitoring staff and local/strategic partners to increase their competence and knowledge in DRR programming and thereby improving the quality of projects and consolidate the DRR knowledge in the region.
- Preparing and updating training modules for DRR and delivering or supporting the delivery of (remote) trainings on Risk Assessment, DRM, Community Based DRR and PCM.
- Provide sector specific input and guidance within prevention, preparedness and response.
- Assessing organizational capacity of local partners and designing and assist or manage tailor made capacity building programs, where needed.
- Provide support for the regional Capacity Building program for the DRR focused project countries.
D. Operations Support
- Providing support to the Operations Manager in establishing and maintaining a roster of human resources for emergency response and technical sector support in the region
- Supporting the development of DKH’s emergency preparedness plan for the region
- Where needed, carrying out one or more of the following tasks in the aftermath of a disaster in Asia:
- needs assessments
- designing emergency relief and recovery operations and writing project proposals
- setting up and staffing of field offices in a disaster zone
- identifying local partners and involving them in the relief and recovery operation
- establishing and reviewing institutional structures in field offices
- Conducting impact evaluation studies of relief and recovery programs
3. Requirements
Minimum requirements:
- University Master education degree and training in a relevant field
- Minimum of 2 years successful DRR/ DRM experience that includes field work and project management responsibilities
- Sound knowledge of and skills in PCM including needs assessment, project planning, proposal writing, project implementation and Monitoring & Evaluation
- Excellent knowledge of the English language and computer skills
- Willingness to travel in insecure settings
The following further qualifications are an asset:
- Demonstrated understanding of and experience with policies, protocols, and procedures of international NGOs and donor agencies
- Good understanding of key principles of international NGOs including accountability, impartiality, neutrality, independence, cooperation, and intercultural understanding
- Excellent analytical/problem-solving skills and detail orientation
- Strong commitment to teamwork, and being flexible
- Effective communication, motivating leadership and interpersonal skills
- Belief in the principles of participatory approaches to relief, recovery and development
How to apply:
- Interested candidates should submit the following to: applications@dkh-istanbul.org
- An up-to-date CV (including 3 reference persons with contact details)
- A letter of motivation explaining why the candidates skills/ experience are suited for the position
- Application deadline is 9 February 2015. Please note that only shortlisted applicants will be contacted!
- Please indicate reference nr DKHDRRPO1502in the subject of your email.
